2-3 april, 2025

Frequently Asked Questions

FAQ for exhibitors

You can find the answers to the most common questions below.


Before your participation

Advanced Engineering Stockholm has a partnership with Scandic Victoria Tower, which is located in the same building as the fair.

You can find the link to book hotel rooms with a discount code in MyEasyfairs.

Where can I find more detailed information?

More information about height construction, marketing materials, and much more can be found in the web portal. MyEasyfairs

You register your booth staff yourself via My Easyfairs. All booth staff must be registered, here’s how you proceed:

  1. Log in to My Easyfairs with the login you received when booking a booth at the fair.
  2. Click on “forgot password” if you need a new login.
  3. Select the fair you are exhibiting at.
  4. Choose “Prepare your booth,” number 2 on the timeline in your My Easyfairs, and then “Register my booth staff.”
  5. You will now be redirected to a new portal. Select “Personnel” in the menu bar on the left.
  6. Click on “add new” and enter the booth staff’s details.
  7. Finally, you can choose to save the registrations or send them directly to your staff using the buttons in the top left corner.

Generall information

It’s great that you’re interested in speaking at Advanced Engineering. Please contact Vincent Lind to discuss further details regarding the topic and format you’re interested in.

Vincent Lind
+46 (0)76 1057218 vincent.lind@easyfairs.com

Move-in: Tuesday 1/4, from 8:00 AM to 8:00 PM

Move-out: Thursday 4/4, from 4:30 PM to 10:00 PM

With a few simple tips, you as an exhibitor can maximize your participation. Here’s a brief checklist:

  1. Update your profile in My Easyfairs.
  2. Spread the word about your participation in your channels and invite your own customers with your personal link that you can find in My Easyfairs.
  3. Invest time and effort in your booth to make it visually attractive to visitors. One tip is to attract visitors with some form of activity such as a contest or by offering something tasty.
  4. Have the right people on site. Choose your most engaged and knowledgeable staff to have in the booth.
  5. Engage your booth staff. Have enough staff and plan time for breaks and lunch.
  6. Use both Visit Connect and the Smart Badge reader actively during the fair.
  7. Don’t forget to follow up after the fair! Leads can be found in My Easyfairs and in the Visit Connect portal.

In short, prepare well to be the best!

During your participation

For ordering booth catering and beverages, please contact:

KM Restauranger 08 410 608 20 Konferens@kmgroup.se

Booth orders are handled most easily through our partner KMS. See shop here!

For further questions/orders, please contact Workman via: monterservice@workman.se

Fee all days 00-24.

Period 1 – 4 hours 35 SEK/hour, Period 4 – 6 hours 125 SEK 24 hours 150 SEK. No cash accepted.

To do’s

After your participation

Smart Badge Reader:
You can find all visitors who interacted with your reader on My Easyfairs after the fair under “see results” and “download leads”.

Visit Connect:
The Smart Badges you scanned with Visit Connect are available in your Visit Connect account.

As organizers, we send out surveys to everyone who has been in your booth, giving you the opportunity to evaluate the past fair. Your opinion is incredibly important to us as we constantly strive to improve and meet your expectations. Thank you very much in advance for taking the time to respond to these surveys.

During the fair, your company had the opportunity to talk to one of our sales representatives to book a booth space for upcoming fairs. Don’t forget to book your booth and keep an eye on the order confirmation that will be sent to the contact person’s email.

Our exhibitor portal


MyEasyfairs is the hub of your participation in the fair. Here, you upload information about your company, your logo, the products you showcase at the fair, register booth staff, and access important information before the fair. MyEasyfairs is linked to the fair’s exhibitor list, so make sure to maximize your visibility by keeping your profile updated. Visitors plan their visit based on the exhibitor list.

A digital business card


Smart Badge – A Digital Business Card!
As an exhibitor, you will receive a reader during setup to place on your booth wall to enhance the overall experience for our visitors. The reader is a wireless sensor placed in your booth. When the visitor touches the reader with their smart badge, they automatically collect all the company information you have shared in your My Easyfairs account. The information is summarized and sent in a consolidated email after the end of each fair day.

Smart Badge – From Visitor to Qualified Lead!
If you, as an exhibitor, have an Easy GoLeads, Easy GoPlus, or Easy Go Premium package, you gain additional benefits with our smart badge technology. You will have access to a list of all contact information for those who have interacted with your reader during the fair. You can find the list in your My Easyfairs account the day after the fair closes.

Visit Connect

For those with GoLeads, GoPlus, and GoPremium. With the Visit Connect app, you can scan information about the visitors who visit your booth, simply by scanning the QR code on their Smart Badge. This makes it easier for your follow-up after the fair and ensures that you don’t lose important business cards or contact information.

Stand Service

Our partner Workman Event assists you with all practical and technical questions about your booth as well as orders for it.